Phone Greeting & IVR Voice: AI Voicemail Maker

AI Phone Greetings, Voicemail and IVR Prompts

Sound like a bigger, more polished business every time someone calls. Type your voicemail greeting, on-hold message or “press 1 for sales” menu, choose a professional voice and download an MP3 for your phone system.

Voicemail greetings

On-hold messages

IVR menus

MP3 download

How to make a professional phone greeting

Write the scriptStart with one of the sample scripts below. Keep greetings under 20 seconds and menus to four or five options.
Pick a clear, friendly voiceChoose a warm American (or local-accent) voice. Slightly slower speed improves clarity over phone lines.
Generate and downloadGenerate and download the MP3. Make one file per prompt: greeting, menu, after-hours and hold message.
Upload to your phone systemUpload the audio in your VoIP or business phone dashboard. If your system requires WAV, convert the MP3 with an audio editor first.

Sample business phone scripts

Copy, customize and paste. Commas and full stops create natural pauses between options.

Main greeting (small business): “Thank you for calling Riverside Dental. We’re helping other patients right now, but your call is important to us. Please stay on the line, and a member of our team will be with you shortly.”
IVR menu: “Thank you for calling Summit Plumbing. For new service appointments, press one. For billing questions, press two. For emergency repairs, press three. To hear these options again, press nine.”
Bilingual prompt: “For English, press one. Para español, oprima dos.” (Generate the Spanish part with a native Spanish voice.)
After-hours message: “You’ve reached Green Valley Insurance. Our office is open Monday through Friday, from nine a.m. to five p.m. Eastern. Please leave your name, number and a brief message; we’ll return your call the next business day.”
Personal voicemail: “Hi, you’ve reached Jordan Lee. I can’t take your call right now, but leave a message and I’ll get back to you as soon as I can.”
Holiday closure: “Happy holidays from Maple Street Realty! Our office is closed from December twenty-fourth through December twenty-sixth. We’ll reopen on Monday, December twenty-ninth.”

On-hold messages that keep callers listening

Silence on hold makes callers hang up. A short loop of helpful messages, alternating with music, makes the wait feel shorter and can even promote your services. A good on-hold message is 15 to 30 seconds long and gives the caller something useful:

Thanks for holding. Did you know you can book appointments online, twenty-four seven, at riversidedental dot com? Your call will be answered by the next available team member.

While you wait, ask us about our spring furnace tune-up for returning customers. We appreciate your patience; someone will be with you shortly.

Create a background loop with the AI Music Generator (instrumental, calm, light piano works well), then mix the voice messages over it with a few seconds of music between each.

Phone prompt cheat sheet

Prompt type	Ideal length	Tip
Main greeting	8–15 seconds	Say the company name first so callers know they dialed correctly
IVR main menu	15–25 seconds	Put the most common option first; keep it to five choices or fewer
After-hours message	15–25 seconds	Include your hours and time zone, plus an emergency option if you have one
On-hold message	15–30 seconds each	Rotate 3–5 messages with music in between
Voicemail box	5–10 seconds	Friendly, short and ends with a clear instruction

Phone lines carry less audio detail than headphones, so choose voices with crisp diction and avoid very fast speeds.

Why businesses use Speechma Pro for phone audio

Professional first impression

A polished, consistent greeting from the very first ring.

Any business size

From a solo contractor’s voicemail to a multi-department IVR tree.

Bilingual menus

Native voices in Spanish, Chinese, Tagalog, French and many more of our 75+ languages and locales.

Update in minutes

Change holiday hours or a promotion without re-recording everything.

Commercial use

Use the audio on your business phone system, no licensing hassle.

To start, right in your browser.

Frequently asked questions

How do I create a professional voicemail greeting?

Write your greeting, choose a voice on Speechma Pro, generate and download the MP3, then upload it to your phone or VoIP system’s voicemail settings.

Will the MP3 work with my business phone system?

Most VoIP and cloud phone systems accept MP3 uploads. If yours requires WAV or a specific sample rate, convert the file with an editor like Audacity before uploading. Check your phone service’s help pages for exact requirements.

Can I use AI voices for my company’s IVR?

Yes. Commercial use of the generated audio is included, so you can use it for IVR menus, on-hold messages and voicemail greetings.

How do I make a bilingual phone menu?

Generate the English prompts with an English voice and the Spanish (or other language) prompts with a native voice, then join them in one file or upload them as separate prompts.

What’s a good voice for a phone greeting?

A warm, clear voice at normal or slightly slower speed. American English voices are common for US businesses, but match the accent your callers expect.

How should numbers and websites be written in a phone script?

Write them the way they should be spoken: “five five five, one two three, four five six seven” for phone numbers, “nine a.m.” for times and “riversidedental dot com” for web addresses. Commas between number groups give callers time to write them down.

Can I add hold music?

Yes. Create an instrumental track with the AI Music Generator and mix your on-hold voice messages over it in an audio editor.

Can I put my own voice on the greeting without recording it?

You can clone your voice from a short 5–30 second sample with Voice Cloning and type your greeting script.

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